Effective Date: 6 June 2025
This policy outlines how The Smart Edition handles your data, in accordance with international data protection laws.
1. Data Controller
The Smart Edition
4th Floor, Silverstream House,
45 Fitzroy St, Greater, London W1T 6EB
Email: hello@thesmartedition.com
2. What We Collect
- Email address
- IP address at signup
- Date and time of signup
- Basic data from email engagement (opens, clicks, etc.) via SendGrid
Automatically collected data may include browser type, device info, and referral data via server logs and analytics tools.
3. Purpose of Collection
We collect and use your data to:
- Send you the newsletter
- Confirm your subscription (double opt-in)
- Prevent abuse and spam
- Monitor system performance and engagement
We do not:
- Profile users
- Share data with advertisers
- Sell your data
4. Legal Bases for Processing
We rely on the following lawful bases:
- Consent (EU/UK GDPR, Canada PIPEDA)
- Legitimate Interest (e.g. fraud prevention, email deliverability)
- Contractual Obligation (Australia Privacy Act, where applicable)
- Compliance with the CAN-SPAM Act (USA)
5. Data Sharing & Transfers
Data is stored in:
- UK (Digital Ocean servers, London)
- USA (SendGrid servers)
Transfers to the USA are protected using Standard Contractual Clauses (SCCs) and vendor agreements aligned with GDPR and PIPEDA requirements.
6. Your Rights
UK / EU:
- Access, correction, deletion
- Object to processing
- Portability
- Withdraw consent
Canada (PIPEDA):
- Right to access personal info
- Right to know how your data is used
- Right to challenge data accuracy or use
Australia:
- Access and correct your personal information
- Lodge complaints with the Office of the Australian Information Commissioner
USA:
- Right to opt out of email marketing
- Right to access sender identity and unsubscribe easily (CAN-SPAM)
All users can unsubscribe at any time and request deletion of data via hello@thesmartedition.com.
7. Data Retention
We keep data only as long as necessary to provide the newsletter. Unsubscribed users' data is deleted within 30 days.
8. Cookies
Our website may use cookies for functionality and analytics. You can disable cookies in your browser settings.
9. Changes to This Policy
We may update this document when required by law or service changes. Updates will be posted on our website.